July 2017 Release Notes

Athlete Profile

In this release we have made enhancements to how you access athlete information when viewing athletes individually or by teams. The navigation enhancement does not impact functionality, but reduces confusion when clicking into an athlete’s information.

The navigation improvement consists of merging the Teams, History, Reports, and Documents icons into one new icon, called Athlete Profile. The Athlete Profile page allows you to review and manage all the information for one athlete, from one page. The functionality still remains based on your user role as set by the administrator for your organization’s PRIVIT Account.

To get to an athlete’s Athlete Profile page, go to Manage Teams and either search for an individual athlete or click on members within a team and then click on the Athlete Profile icon or ellipse to get to the Athlete Profile icon for the athlete whose information you want to view.

Previous Navigation Athlete Profile Navigation
Athlete Profile Navigation

 

Broken out by role, the following lists what can be found/accomplished in the Athlete Profile:

Administrator

As an Administrator for the school/organization, this staff member will have the ability to do the following from the Athlete Profile page:

  • If applicable, view all athletes’ emergency contact information
  • Remove an athlete from a team or move an athlete to a different team
  • Upload documents for an athlete
  • If applicable, edit Physical Date and Physical Exp. Date for athletes
  • If applicable, view athletes’ Clearance Statuses

Coach

When the Coach role is assigned to a staff member, they will only be able to see information relevant to their team. For any team where a user is assigned the Coach role, they will be able to do the following from the Athlete Profile page:

  • Ability to upload documents on behalf of an athlete
  • View the Clearance Status of an athlete and if applicable, history notes associated with this status
  • If applicable, view the Physical Date and Physical Exp. Date for team members
  • Ability to see the emergency information for athlete
  • Ability to remove an athlete from the team

Medic

When the Medic role is assigned to a staff member, they will only be able to see information relevant to their team. Often times this role is assigned to team physicians and athletic trainers. For any team where a user is assigned the Medic role, they will be able to do the following from the Athlete Profile page:

  • If applicable, view the extensive Medical History for an athlete
  • Upload documents for athletes
  • If applicable, change/update the clearance statuses and review the history notes associated with this status
  • If applicable, edit the Physical Date and Physical Exp. Date
  • If applicable, download any documents
  • View any additional teams an athlete is associated with for that organization
  • If applicable, view any documented incidents

Coordinator

When the Coordinator role is assigned to a staff member, they will be able to view all the teams. As a Coordinator, the staff member will be able to do the following from the Athlete Profile page:

  • Upload documents for athletes
  • If applicable, change/update the clearance statuses and review the history notes associated with this status
  • Remove an athlete from a team and move an athlete to a different team
  • If applicable, edit the Physical Date and Physical Exp. Date for team members

Additional Staff Role

When the Additional Staff role is assigned to a user, this role will only be able to view selected documents for specific teams defined by the PRIVIT Admins.

  • Can only see specified documents for teams they have been assigned to

The following enhancements will be available on July, 28, 2015.

New Custom Notifications:

Custom notifications will allow authorized school faculty to send custom notifications to athletes directly from Privit Profile™. To see full details on the new custom notification function, visit our Help Center here.

Enhanced Electronic Signatures:

User Home PagePrivit Profile™ has always allowed primary account holders to apply e-signatures, now both the primary account holder and any additional family members can apply e-signatures to documents. This new feature allows an account owner with a new or existing account to authorize their athlete to log in and apply an e-signature to a document. To see full details on the new electronic signature function, visit our Help Center here.

 

 

New Document Archiving:Document Archive

Archived documents will be placed in a separate tab. You will still be able to access archived documents and easily restore if needed. To see full details on the new document archiving function, visit our Help Center here.

 

Track Physical Expiration Dates:

Schools have the option to track physical dates and physical expiration dates in Privit Profile. Team lists can then be sorted by the physical expiration date for a convenient view of physical dates in the order in which they expire. To see full details on the new expiration date function, visit our Help Center here.team with popup

PRIVIT® introduces new functionality, fixes, and corrections with its latest release in April 2014.

A New Look for Privit Profile™!

LandingPage_FIXED

Rebranding the Login and Registration Page

We are delighted to announce we have completed the finishing touches on the new Privit Profile™ (formerly Privit e-PPE®) login/registration page! Not only have we freshened up our brand appeal, but behind the scenes we have made our already great security infrastructure even better.

 

 

 

 

 

 

 

Improved Login Process:

The CAPTCHA feature has been removed, making the login process much faster for users. Instead, cutting edge technology has been put into place to ensure security of your password information.

The protection of our young users who access the internet is of great importance to us. To add an additional layer of protection, we now require users to add a birthday during the registration process. Users younger than 13 will be required to verify parental consent before using the Privit Profile™.

Improved Login Process

Improved Login Process

Registration_FIXED

New Registration Process for First Time Users

 

 

 

 

 

 

 

 

 

Enhanced Welcome Message Feature:

Our MVP administrators will be excited to know that they can now embed media in the custom welcome message. Whether it contains a motivational coach speech or the latest and greatest game highlights, the choice is yours!

Help Center:

Help Center

Help Center

The Help Center has also been significantly improved. Accessible right from the Privit Profile™ application, the Help Center provides: Frequently Asked Questions (FAQs), step by step How To Guides, and Video Tutorials. If you still need help, simply submit a request from within the Help Center and a friendly support team member will be happy to assist you!

This month, our goal was to provide security upgrades, enhance our brand, and make the website more convenient for our users!

 

 

PRIVIT® introduces new functionality, fixes, and corrections with its latest release in January 2014.

Profile Pictures:
Upload Profile PictureYou now have the ability to upload a photo to your profile!
Easily upload a jpg, png, gif, or bmp file profile picture, and if necessary, crop the image, then save it to your profile. At any time you are able to update your photo from the “Home” screen under “Manage Your Account” by clicking the “Change Profile Picture” button.
Your profile picture will appear on team rosters. This will assist authorized coaches, athletic trainers, and administrators the ability to differentiate students with the same name and recognize new team members.

Upload Documents:
UploadDocsYou now have the ability to upload PDF documents associated with your profile. You can access the document upload feature from the “Home” screen under “Personal Options” by clicking the “Manage Your Documents” button. Each user has the ability to upload a maximum of 10 documents with each document having a 1MB size limit.
In addition, coaches, athletic trainers, and administrators who have system permissions will have the ability to upload documents on behalf of users associated with their organization.

Additional Updates:
• Home: use the “HOME” link to navigate back to your home screen
• Increased font size in the footer to more easily locate Help and Support
• French Canadian translation