July 2017 Release Notes

Athlete Profile

In this release we have made enhancements to how you access athlete information when viewing athletes individually or by teams. The navigation enhancement does not impact functionality, but reduces confusion when clicking into an athlete’s information.

The navigation improvement consists of merging the Teams, History, Reports, and Documents icons into one new icon, called Athlete Profile. The Athlete Profile page allows you to review and manage all the information for one athlete, from one page. The functionality still remains based on your user role as set by the administrator for your organization’s PRIVIT Account.

To get to an athlete’s Athlete Profile page, go to Manage Teams and either search for an individual athlete or click on members within a team and then click on the Athlete Profile icon or ellipse to get to the Athlete Profile icon for the athlete whose information you want to view.

Previous Navigation Athlete Profile Navigation
Athlete Profile Navigation

 

Broken out by role, the following lists what can be found/accomplished in the Athlete Profile:

Administrator

As an Administrator for the school/organization, this staff member will have the ability to do the following from the Athlete Profile page:

  • If applicable, view all athletes’ emergency contact information
  • Remove an athlete from a team or move an athlete to a different team
  • Upload documents for an athlete
  • If applicable, edit Physical Date and Physical Exp. Date for athletes
  • If applicable, view athletes’ Clearance Statuses

Coach

When the Coach role is assigned to a staff member, they will only be able to see information relevant to their team. For any team where a user is assigned the Coach role, they will be able to do the following from the Athlete Profile page:

  • Ability to upload documents on behalf of an athlete
  • View the Clearance Status of an athlete and if applicable, history notes associated with this status
  • If applicable, view the Physical Date and Physical Exp. Date for team members
  • Ability to see the emergency information for athlete
  • Ability to remove an athlete from the team

Medic

When the Medic role is assigned to a staff member, they will only be able to see information relevant to their team. Often times this role is assigned to team physicians and athletic trainers. For any team where a user is assigned the Medic role, they will be able to do the following from the Athlete Profile page:

  • If applicable, view the extensive Medical History for an athlete
  • Upload documents for athletes
  • If applicable, change/update the clearance statuses and review the history notes associated with this status
  • If applicable, edit the Physical Date and Physical Exp. Date
  • If applicable, download any documents
  • View any additional teams an athlete is associated with for that organization
  • If applicable, view any documented incidents

Coordinator

When the Coordinator role is assigned to a staff member, they will be able to view all the teams. As a Coordinator, the staff member will be able to do the following from the Athlete Profile page:

  • Upload documents for athletes
  • If applicable, change/update the clearance statuses and review the history notes associated with this status
  • Remove an athlete from a team and move an athlete to a different team
  • If applicable, edit the Physical Date and Physical Exp. Date for team members

Additional Staff Role

When the Additional Staff role is assigned to a user, this role will only be able to view selected documents for specific teams defined by the PRIVIT Admins.

  • Can only see specified documents for teams they have been assigned to