September 7, 2025
September 2025 Release Notes
Concussion Assessment Integrations:
Set up integrations with the concussion assessment provider of your choice and automatically include those within each athlete’s PRIVIT profile. Track the number of assessments done and the date of the last evaluation.
ImPACT Integration Instructions:
SWAY Integration Instructions:
- Fill out the integration request on the SWAY Website, and they will contact PRIVIT once it is ready for deployment.
- Manage your SWAY assessments within PRIVIT.
Treatment Notes – Multiple visits tied to one injury:
- Within PRIVIT’s Incident/Injury tracking, you can now add individual detailed notes with fields such as treatment dates, units, and CTP.
- Easy reporting for secondary insurance and detailed time tracking.
- Custom questions are available to enhance reporting and organizational needs.
- APIs are available for direct connection to systems using HL7/SFTP or whatever protocol is preferred.
PRIVIT Scheduler:
- Allow appointment scheduling for the training room, academic counseling, and physician appointments.
- Links to any existing GSuite, Microsoft, or Apple calendar.
- Up to six calendars are linked with each account.
- Multiple event types within each calendar.
- Automatic notifications via email and text for reminders, confirmations, and cancellations.
- No separate calendar is required, as it works directly with your existing calendar.
- Schedule on behalf of your participant, in addition to allowing participants to self-schedule.
Manage Teams Shortcut:
From the roster page on manage teams, there are now easy-to-navigate icons to manage documents, staff submit/review forms, and add contact information such as email, phone number, team, and parent/guardian information.
For more details on setup and usage, CLICK HERE.
To enable this feature, please submit a request through our Help Center, including your name, email address, and organization name. Our team will notify you when the feature is activated.
Create User Profiles and Roster Uploads:
You can now create profiles as an admin within PRIVIT and have the system send a link to the user directly to their login to complete their requirements.
- This can be done individually by a user within the portal or done with a spreadsheet as an upload that includes first name, last name, role, email address, date of birth, and phone number.
- Both student and parent profiles can be created to eliminate duplicate profiles and ensure proper signature authorizations for age users.
- Emails and Phone numbers can be set as ‘verified’ by the admin user to bypass the two-factor authentication.
- Once created, the system will send an automated email to each user with a link to the PRIVIT portal and instructions on completing their requirements.
Email and Text Verification by Admins in PRIVIT Portal:
Admins can now have access to assist registrants with their email and text verification within the PRIVIT portal. This is helpful for international students who have issues receiving automated text messages, those who don’t have mobile access to the email address they used to register, or have spam filters blocking verification messages.
- Click on the Organization Settings button on the home screen
- Click on Manual User Verification
- The last 30 days of unverified registrants will appear on the next screen. You may change the start date to go back further, but this screen is displayed on a rolling 30-day basis.
- Next to the email address and phone number used to register, you will see a red VERIFY button.
- The pop-up will give you two options: to set the user as VERIFIED or to generate the 4-digit code that you can provide over the phone to the registrant. Note that there are time limits on each type of verification code.
- For text message codes, note that the code changes each time it is requested. Ensure the registrant has access to their phone and is in the verification process if providing the code. Otherwise, you can click the SET VERIFIED option, and no code will be required.
- Once verified, the registrant will be able to continue with the completion of their profile.
To have this feature turned on, you MUST submit a request via our Help Center using this link and include your Name, email address, and organization name, and our team will notify you when the feature is made available for you.
Watch Lists:
Got a group of students or athletes with incomplete registration requirements? Need a separate list outside of Teams for an event or other purpose?
Try out the new watch lists tool to create groups of athletes you want to monitor and receive notifications for when profiles are completed or other tasks that pertain to that group. This tool provides an easy way to group athletes any way you need. By adding athletes to your watch lists, you can trigger email notifications or daily reports to easily monitor and communicate with just that group. A few notes of interest below:
- You can create as many different watch lists as you need.
- Members of the Watch List do not need to be on the same team or group that they are on in the Manage teams/groups section.
- You should remove those on the Watch List that have completed their profiles if you don’t want to continue to receive notifications about them.
- Adding or removing profiles from the Watch List does not change anything else about the profile (such as the team they are on or their clearance status).
Remove From Organization:
You can now remove duplicate or defunct profiles from your organization from various lists outside of the search function on the manage teams main page.
You can also now use your Organization Roster to filter on all profiles, assigned to a team/group or not, or the entire list. The Organization Roster also now has a search box to make it easier to find a profile directly.
We now have two options for removal:
- Remove: If you select Remove, it will remove the athlete from your organization but will keep all documents and data in their account. If they were ever to log back in again, they would have all documents and data still in their profile.
- Remove + Data: Selecting Remove + Data will remove the athlete from your organization, and it will also delete all documents and data they have submitted to PRIVIT. If they were ever to log back in again, their profile would have nothing in it, not even in the archived folder.
Enhanced Single Sign On:
- Use your organization’s portal to link directly to PRIVIT with no additional password requirements.
- Single Sign-On can be set up using 3rd party SSO software or using your organization’s protocol
- SSO can also be configured to allow additional users without access to the organization’s SSO to also access PRIVIT as needed by using their own PRIVIT credentials.
Fees for SSO will be quoted upon request once requirements have been reviewed. Please submit a request via our Help Center using this link and include your Name, email address, and organization name, and our team will reach out to discuss project scope and pricing.
