Athletics - PRIVIT

SOLUTIONS FOR K-12 SCHOOLS COLLEGES & UNIVERSITIES SPORTS LEAGUES PROFESSIONAL TEAMS

Streamline the collection of athlete information and ensure forms are accurate, timely and complete with PRIVIT. Easy to use tools for athletes, staff and coaches brings everything together on a custom platform designed specifically for your organization. Track completion of profiles, documents and signatures with the comprehensive dashboard tools. Communicate status with the key people in your organization, all within your PRIVIT portal. Field level encryption and full privacy compliance means confidentiality for your athletes and protection for your organization. Give your athletes, coaches, staff and athletic trainers the time to focus on success, by eliminating hours wasted filling out and managing paperwork.

Completely Personalized Interface Custom Designed Workflows Full Tracking & Completion Live Signature Capture Flexible Admin Controls Personalized Customer Cupport Integration Friendly Software

Replicates your existing paper process and provides custom output to match eliminating the rework of existing forms.
Provides a private, unique, branded URL for your organization.
All form-building and yearly updates to existing forms are included in your annual subscription.

Create individualized workflows for each athlete group with varying requirements based on things like team, age, and gender.
Trigger forms based on specific responses to gather additional information when necessary.
Auto-expiration on forms that need to be submitted at regular intervals such as consent forms, wellness checks, mental health questionnaires, and feedback forms.

Completion status of all requirements down to individual form level, so all staff know the status of each athlete profile.
Internal notification tools for easy follow-up with athletes, parents, staff, coaches, and athletic trainers.
Clearance status controlled by staff to easily communicate required form review and sign off, informing coaches of participation eligibility in real time.

Athletes, Parents (where required), and Staff sign digitally on any device with touch screen technology.
Actual signature output where documents are time and date stamped at the time of signature and submission.
Retain all copies of every document submitted or updated for full audit trail within each account accessible to athletes, parents, and staff.

Season-to-season rollover with flexible data retention rules to eliminate duplicate entries from athletes and parents.
Functional upgrades throughout the year as software updates become available with enhanced features and tools.
Customized reports for further insight.

Written and video instructions are provided for all stakeholders for ease of implementation.
Help Desk is available 9 AM – 7 PM via phone, and 24/7 via our online support ticket system.
Account Managers provide personalized live training for Coaches, Athletic Trainers, and Staff via Zoom or onsite.

Multiple APIs are available for automated data flow between PRIVIT and other applications.
Single Sign On protocols are available to automate registration and sign-on through your existing portal.
Custom APIs are available for specific needs and requirements for your organization.

Security
PRIVIT solutions use our patented technologies for securely managing medical records in a privacy-compliant manner as the foundation for your organization’s configured solution. This solution uses multiple data encryption methodologies and access control lists to enforce rules of access, assuring that only you are sharing the data.

Analytics
Our Services Team focuses on the ongoing operation and refinement of PRIVIT solutions. We communicate regularly with our client administrators to understand any changes to your overall process, and to periodically check on and implement additional solutions.

Process Consultation
Every client is unique in their individual training needs. Our training sessions are designed to be practical and intuitive. We understand that “one size” training does not fit all clients. For this reason, we deliver training in many different ways including web-based training and online help center documentation.

Integrations
By seamlessly integrating with your existing technology investments or internal systems, we can help you provide a seamless user experience for your membership, while incorporating the security, comprehensiveness, and work flow of your existing processes.

Overall, we love the program. The students, staff, and physicians have no trouble signing, filling out, and submitting the forms. Our compliance team love signing the NCAA paperwork electronically so they don’t have to sort and scan it all. We are using our Roster Change forms to keep up with roster changes.

PRIVIT has made our lives much easier and I am so glad we partnered with them.

Administrative CoordinatorRhodes Athletics

Moving the majority of our paperwork onto the PRIVIT platform ensures consistency, completion and accurate record keeping from medical histories to waivers to consent forms.

PRIVIT provides the security, HIPAA compliance and flexibility that we can’t get with any other platform.

Russ RomanoMA, ATC, FAFS - University of Southern California

I cannot tell you how much I love the online forms and signatures.

No paperwork to lose!

We work with many technology providers, but not many of them can compete with your standard of customer care.

MS, ATC - Administrator University of Central Florida

In a large institution, efficiency is essential in both the field and clinic.

The E-PPE by PRIVIT creates and stores an in depth medical history tailored to the individual athlete. Medicals become efficient as the E-PPE quickly highlights areas of concern for a physician to review. At a glance, you can see who might need TUE’s for prescription medications and others who need referring for other evaluations.

Bonnie Sutter CAT(C), dip ATM, BA - University of Calgary

Since introducing PRIVIT, we have seen a tremendous improvement managing our required FHSAA eligibility.

Both myself and our Athletic Director take comfort knowing that our student-athlete information is convenient to access while also being stored securely. The PRIVIT Sideline App allows me to view our student-athlete information so I can properly document incidents and update athlete clearance status on the go.