Academic Placement

SOLUTIONS FOR CAREER PLACEMENT CO-OP PROGRAMS

Streamline placement requirements and collection of student forms needed for placement and ensure accuracy, timely submission and completion with PRIVIT. Easy to use tools for students, placement coordinators and staff bring everything together on a custom platform designed specifically for your program. Track completion of uploaded documents, form submissions and signatures with comprehensive dashboard tools. Communicate status with the key people in your program, all within your PRIVIT portal. Field level encryption and full privacy compliance means confidentiality for your students and protection for your organization. Give your students and placement staff the time to focus on success, by eliminating hours wasted filling out and managing paperwork.

Fully Customized For You Custom Designed Workflows Full Tracking & Completion Live Signature Capture Flexible Admin Controls Easily Manage User Permissions Personalized Customer Support Integration Friendly Software

Set requirements by program or placement location for uploads, forms and checklists.
All form building and yearly updates to existing requirements included in your annual subscription.
Replicates your existing paper process and provides custom output to match eliminating the rework of existing forms and easing the transition to digital forms with a custom URL.

Create individualized workflows for each program with varying requirements based on things such as placement location, field of study, and years in the program.
Determine required fields and forms to ensure completion, and optional forms to allow your organization to collect and store additional information as needed.
Auto-expiration on forms that need to be submitted at regular intervals such as feedback forms, consent forms, and waivers.

Internal notification tools for easy follow-up with students, deans, coordinators, and program managers.
Completion status of all requirements down to individual form level, so all staff know the status of each student in the placement process.
Clearance status is controlled by staff to easily communicate required form review and sign-off, informing coordinators, deans, and program managers in real-time.

Athletes, Parents (where required), and Staff sign digitally on any device with touch screen technology.
Actual signature output where documents are time and date stamped at the time of signature and submission.
Retain all copies of every document submitted or updated for a full audit trail within each account accessible to students, parents, and staff.

Program rollover with flexible data retention rules to eliminate duplicate entries from students.
Functional upgrades throughout the year as software updates become available with enhanced features and tools.
Customized reports for further insights.

Easy to use staff management to grant specific access to needed information and specific documents.
The administrator interface gives your program the ability to grant and revoke access in real-time to system users.

Written and video instructions are provided for all stakeholders for ease of implementation.
Help Desk is available 9 AM – 7 PM via phone, and 24/7 via our online support ticket system.
Account Managers provide personalized live training for Admins, coordinators, and program managers via Zoom or onsite.

Multiple APIs are available for automated data flow between PRIVIT and other applications.
Single Sign On protocols are available to automate registration and sign-on through your existing portal.
Custom APIs are available for specific needs and requirements for your organization.

Security
PRIVIT solutions use our patented technologies for securely managing medical records in a privacy-compliant manner as the foundation for your organization’s configured solution. This solution uses multiple data encryption methodologies and access control lists to enforce rules of access, assuring that only you are sharing the data.

Analytics
Our Services Team focuses on the ongoing operation and refinement of PRIVIT solutions. We communicate regularly with our client administrators to understand any changes to your overall process, and to periodically check on and implement additional solutions.

Process Consultation
Every client is unique in their individual training needs. Our training sessions are designed to be practical and intuitive. We understand that “one size” training does not fit all clients. For this reason, we deliver training in many different ways including web-based training and online help center documentation.

Integrations
By seamlessly integrating with your existing technology investments or internal systems, we can help you provide a seamless user experience for your membership, while incorporating the security, comprehensiveness, and work flow of your existing processes.

PRIVIT has revolutionized the way the we collect our information, and the way we manage our intake process.

PRIVIT saves us hours in the process by reducing the workload our department faces each year. PRIVIT helps our department become more efficient and allows us a more comprehensive and accurate collection of information.

AdministratorNCAA D1 University

PRIVIT’s user-friendly platform has been a game changer… students can complete and upload their forms from anywhere, saving our staff hours of time and headaches.

They have provided outstanding personal attention while catering to the needs of our department.

Customer FeedbackPRIVIT Users

Ready to learn more? We’re here to help you go from #PapertoPRIVIT!

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SOLUTIONS FOR CAREER PLACEMENT CO-OP PROGRAMS

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